KVKK Application
Application to the Data Controller under Law No. 6698 on the Protection of Personal Data
1. Purpose
This text has been prepared to explain the procedures and principles for applications that natural persons whose personal data is processed under Law No. 6698 on the Protection of Personal Data (“KVKK”) may make to Biosmyrna Gıda Sanayi ve Ticaret A.Ş. (“Biosmyrna”) in order to exercise their rights set out in Article 11 of the Law.
Biosmyrna assesses and concludes applications made to it under the KVKK in accordance with the relevant legislation.
2. Data Controller
Biosmyrna Gıda Sanayi ve Ticaret A.Ş.
Kazım Karabekir Mah. Bekir Saydam Cad. B6 Blok No:104B6 İç Kapı No:17
Torbalı, İzmir — TÜRKİYE
Email: info@biosmyrna.com
Telephone: +90 232 502 61 60
Website: https://www.biosmyrna.com
Registered electronic mail (KEP) address: biosmyrna@hs01.kep.tr
3. Who Can Apply?
Natural persons whose personal data is processed under the KVKK (“data subjects”) may apply to Biosmyrna in respect of their rights set out in Article 11 of the Law.
An application may relate to the applicant themselves or, where permitted by legislation, to the person for whom they are an authorised representative.
Biosmyrna may request the information and documents necessary to verify the application and the identity of the applicant.
4. Rights Subject to Application
Under Article 11 of the KVKK, data subjects have the right to apply to Biosmyrna:
- To learn whether their personal data is being processed,
- If their personal data has been processed, to request information about this,
- To learn the purpose of processing personal data and whether it is used in accordance with that purpose,
- To know the third parties in Türkiye or abroad to whom personal data is transferred,
- To request the correction of personal data if it has been processed incompletely or inaccurately,
- To request the deletion or destruction of personal data within the framework of the relevant provisions of the KVKK,
- Where personal data is corrected, deleted or destroyed, to request that these operations be notified to third parties to whom the personal data has been transferred,
- To object to a result arising against the person through the analysis of the processed personal data exclusively by automated systems,
- To request compensation for damage if they suffer damage due to the unlawful processing of personal data.
The scope of these rights and the conditions for exercising them are assessed within the framework of the applicable legislation.
5. Application Methods
A. Written Application
You can send your application in writing to the following address:
Biosmyrna Gıda Sanayi ve Ticaret A.Ş.
Kazım Karabekir Mah. Bekir Saydam Cad. B6 Blok No:104B6 İç Kapı No:17
Torbalı, İzmir — TÜRKİYE
It is recommended that the envelope or the content of the application include the words “Request for Information under the Law on the Protection of Personal Data”.
B. Application by Email
You can send your application to the following address using the email address you have previously provided to Biosmyrna and that is registered in our system:
info@biosmyrna.com
C. Registered Electronic Mail (KEP)
You can send your application, signed with a secure electronic signature or mobile signature, from your registered electronic mail address to our KEP address below:
biosmyrna@hs01.kep.tr
D. Other Application Methods Permitted by Legislation
Where there are other application methods determined by the Board or provided for in the relevant legislation, applications may also be made using those methods.
The contact, quotation and job application forms on our website are not designed to receive KVKK applications and cannot be used as an official application channel. You must submit your applications under the KVKK through the channels stated above.
6. Information to Be Included in the Application
So that the application can be assessed properly, it should include the following information as far as possible:
- first name and surname,
- information on the relationship between the applicant and Biosmyrna,
- current contact details,
- a clear and understandable statement of the request,
- explanations of the personal data or processing activity concerned,
- a clear statement of the action requested,
- other information and documents required depending on the nature of the application.
If the application is made on behalf of a third party, documents showing authority may also need to be submitted in accordance with the relevant legislation.
7. Identity Verification
In order to protect the security of personal data and prevent personal data from being shared with unauthorised persons, Biosmyrna may take the measures necessary to verify the identity of the applicant.
Depending on the nature of the application, additional information or documents may be requested. Information and documents requested for identity verification are processed only to the extent necessary to conclude the application securely.
8. Assessment of Applications
Biosmyrna assesses the applications made to it within the scope of the relevant legislation. An application may be:
- accepted,
- partially accepted,
- rejected with the reasons explained,
- followed by a request for additional information or documents, depending on its nature.
If the application is accepted, the necessary action is taken and the applicant is notified. If the application is rejected in whole or in part, the reason for rejection is notified to the applicant.
9. Conclusion of the Application
Biosmyrna concludes applications as soon as possible and within 30 days at the latest.
As a rule, applications under the KVKK are concluded free of charge. If the application also entails a cost, the fee principles set out in the relevant legislation and by the Board may be applied.
If the application arises from an error on Biosmyrna’s part, any fee charged is refunded to the data subject.
10. Notification of the Response
The response regarding the outcome of the application is notified to the data subject in writing or electronically, taking into account the communication method preferred in the application or that may be used in accordance with legislation.
11. Applications Made on Behalf of Another Person
If the application is made on behalf of another person, information and documents showing that the applicant is authorised to act on behalf of the data subject may need to be submitted.
Biosmyrna may carry out the necessary identity and authority verification so as not to share the data subject’s personal data with unauthorised third parties.
12. Right to Complain to the Board
If the application is rejected, the response given is found insufficient or the application is not responded to within the legal period, the data subject may file a complaint with the Personal Data Protection Board under Article 14 of the KVKK.
Before a complaint can be filed with the Board, the route of applying to the data controller must first be exhausted.
A complaint may be filed with the Board within 30 days of learning of the data controller’s response and in any event within 60 days of the date of the application to the data controller.
Kişisel Verileri Koruma Kurumu (Personal Data Protection Authority)
Nasuh Akar Mahallesi 1407. Sok. No:4, 06520 Çankaya / Ankara
Telephone: 0312 216 50 00 · Fax: 0312 216 50 52
KEP: kvkk@hs01.kep.tr
Website: www.kvkk.gov.tr
13. Security and Confidentiality of Applications
Biosmyrna applies appropriate technical and administrative measures for the secure receipt, assessment and conclusion of applications under the KVKK.
Personal data submitted with an application is processed only to the extent necessary to assess the application and fulfil the obligations arising from the relevant legislation.
14. Application Form
Biosmyrna may also publish a KVKK Data Subject Application Form to make applications easier for data subjects. As of the date of publication of this text, no separate application form has been published.
Using an application form is not a mandatory method; the data subject may use the other appropriate application methods provided for in legislation.
15. Other Texts on the Protection of Personal Data
General information on the processing of personal data is explained in Biosmyrna’s KVKK Privacy Notice.
For job applications, the Job Application Privacy Notice and the Candidate Pool Explicit Consent Form are also taken into account; for cookies, the Cookie Policy and Cookie Notice.
These texts do not replace the exercise of the right to apply to the data controller under the KVKK.
16. Updates
Biosmyrna may update this text in line with changes in the relevant legislation, application methods or the company’s personal data management processes. The current text is published on the Site.
17. Contact
Biosmyrna Gıda Sanayi ve Ticaret A.Ş.
Kazım Karabekir Mah. Bekir Saydam Cad. B6 Blok No:104B6 İç Kapı No:17
Torbalı, İzmir — TÜRKİYE
Email: info@biosmyrna.com
Telephone: +90 232 502 61 60
Website: https://www.biosmyrna.com